Job Opportunities

Production Manager

About us

Harvey McKinnon Associates is a respected direct response fundraising company. Our mission is to build ethical, loyal relationships between donors and the nonprofit organizations they choose to give to. We use our skills in fundraising, communications, organizational development, and training to help our clients reach their fundraising potential.

We believe our work makes a positive difference in the world. Harvey McKinnon Associates was founded on this principle and it is the underlying motivation of everything we do. We are committed to acting ethically and with integrity. We take pride in our work. We have fun, care for our environment, and work in teams that draw on our individual strengths. 

You and your role

As a member of the production team, you’ll work within an overall framework of account, design, strategy, and production teams.  While you will work under the direction and leadership of a production leader, you will be responsible for producing multiple direct response packages for a variety of clients. You will work directly with print and mailhouse suppliers.  Your strong time management skills will help you keep projects and suppliers on schedule. You have the experience and natural aptitude to foresee logistical problems and be pro-active.

To enjoy your job, and be successful at it, you are a self-motivated individual who thrives on taking initiative and finding newer, smarter ways of doing things. At the same time, you understand that we are in the business of relationships and results (donations). You are dedicated to producing an error-free, top-performing product in the most efficient and cost effective way possible.  Every direct mail package must be driven by this.

In addition to the above, you are:

  • responsible, self-motivated
  • far-above average in your detail and organizational skills (“filing cabinet brain”)
  • able to demonstrate proven project management skills
  • well-versed in the principles of design and print production
  • a clear, typo-free writer with proven grammatical skills
  • able to proof documents with a high degree of accuracy (looking at what is there, and for what is missing)
  • driven by a strong sense of integrity and a good sense of humour
  • an effective, personable,  and respectful communicator
  • highly adept with Excel, Word, Outlook and Windows
  • willing to ask questions, grow and learn
  • willing to admit when you make a mistake, and to learn from it
  • a proven team player who is equally effective working independently

HMA offers an attractive benefits plan and profit sharing.  Please submit your cover letter, resume, with two references, and any samples of your direct mail. We thank all applicants; however only those selected for interviews will be contacted.  No phone calls, please. Email your resume to info@harveymckinnon.com.     

 

Executive Assistant & Office Manager

You and your role

The successful candidate will have two distinct roles. As an Office Manager, you will be responsible for managing the day-to-day operations of a small, yet busy office, including managing computers and all other office equipment. You will also provide a degree of support for our 3-person team in Toronto. Our Office Manager is highly valued by all our staff, and regarded as the social ‘glue’ of our organization. As a Personal Assistant to the President, you must be a person who relishes the opportunity to create order out of big-picture thinking.
 
You take pride in your work and are looking for a position in a progressive, positive, and respectful environment. You believe that no job is too large, or too small. Experience in a similar role is essential.
 
Personal Assistant skills:
  • Personal assistance to a busy executive, including booking all travel, appointments, etc. (some family and social engagements included).
  • Dictation
  • Writing and editing correspondence
  • Proofreading documents small and large
  • Preparing seminar presentations using PowerPoint
  • Managing resource material sales
  • Helping market resource materials and HMA services
  • Research assistance
 
Office Management
  • Overall responsibility for effective office systems and procedures, including making informed decisions about purchases, implementing new procedures, managing suppliers, etc.
  • Providing management support to our 3-person Toronto office (arranging computers, telephones, trouble-shooting, liaising with building managers, etc.)
  • Reception: couriers, answering phones, processing mail, greeting visitors
  • Ensuring maintenance and effective performance of office equipment, including computers and software, photocopiers and printers
  • Troubleshooting equipment problems for staff and providing solutions – working with technical support person when necessary
  • Processing of email, routine backup of files
 
Required skills
  • At least two years of experience in a similar role
  • Excellent writing and communication skills, superior knowledge of grammar and punctuation
  • Above average degree of proofreading accuracy
  • Able to take rough dictation and transcribe into clear, logical writing in proper grammatical format
  • Strong Windows Operating System knowledge and troubleshooting skills. Macintosh Operating System knowledge is an asset
  • Technical proficiency with Microsoft Excel, Explorer, Outlook, PowerPoint and Word, and a high comfort level with learning and applying new technology.
  • Responsible, self-motivated, very detail-oriented
  • Exceptional organizational skills, able to multi-task and manage projects with shifting timelines
  • Resourceful, problem-solving skills, can-do attitude, high degree of initiative
  • Strong sense of integrity, good sense of humour
  • Minimum typing speed of 40 wpm
  • High level of computer proficiency: Windows XP, Word, Excel, Outlook, PowerPoint
 
Please submit your resume with covering letter and two references by June 13th, 2008. Resumes without a cover letter will not be reviewed. Please provide your salary range expectations. 
 
We thank all applicants, however, only those selected for interviews will be contacted. All interviewed candidates will be required to complete a writing exercise and take a proofreading test.  Email your resume to info@harveymckinnon.com
 
 

We are always on the look-out for talented folks to join our teams in Vancouver and Toronto.

We are especially happy to hear from direct mail professionals who have fundraising and nonprofit experience.

Please feel free to contact us, in confidence, at info@harveymckinnon.com.